Staylio vs spreadsheets.
Most corporate housing companies start on a workbook. Here is what changes when the workbook stops being the system.
In short
Spreadsheets are a fine way to start a corporate housing business, but they store data without enforcing it: nothing stops a double booking, an invoice that does not match the stay, or a deposit refund that never posts to the books. Staylio keeps every booking as one record shared by the schedule board, the furniture crew, billing and the general ledger, with user roles and an audit log.
Side by side
How they compare.
| What matters | Spreadsheets | Staylio |
|---|---|---|
| Double bookings | Found when two people arrive at the same door | Visible on the schedule board before anyone moves in |
| Invoices | Typed from the booking tab, retyped when dates change | Created from the booking; extensions regenerate them |
| Partial months | A formula someone wrote once and nobody checks | Proration rules per booking |
| Furniture | A separate tab, or a crew lead's memory | Assignments, setups and teardowns tied to the stay |
| Deposits and damage | Photos in a phone, notes in an email | Inspections with before and after photos, refunds that post to the ledger |
| Vendor 1099s | Rebuilt from bank exports each January | Generated from payables, ready to print and distribute |
| Who changed what | Unknown | User roles and an audit log |
| Residents and clients | Email and phone calls | Their own portals for payments, documents and invoices |
Which fits
Be honest about the fit.
Spreadsheets is the better fit when
- You manage a handful of units and do everything yourself
- Every stay is billed the same way
- You do not lease units, furnish them or pay vendors at volume
Staylio is the better fit when
- More than one person touches bookings, billing or furniture
- Companies pay for several residents and want invoices on terms
- You lease units, run furniture logistics or pay many vendors
- You want profit by unit and by client without rebuilding a report
FAQ
Questions about switching
When should a corporate housing company move off spreadsheets?
Usually when a second person starts editing the workbook, when a double booking or a missed invoice costs real money, or when month-end close takes days. Read why spreadsheets break.
Can we bring our spreadsheet data into Staylio?
That is where most operators start. Bring your workbook to a demo and we will show you how your properties, units, residents and bookings map into Staylio.
Other comparisons
Beta launching January 1, 2027
Run your whole portfolio from one screen.
The Staylio beta opens to corporate housing operators on January 1, 2027. Get on the list, or see it first on a demo.